Access and Usage
Intent
New PI or user emails CSM Optogenetics requesting access.
Attach pictures of your UCID card (front and back).
Agreement
The principal investigator signs Service Agreement.
Orientation
User schedules an orientation to the facility and training for a given resource.
Access
User receives card access to the facility and login information to the FACES scheduling calendar after signing the Training Form.
Training
User requests additional training for resources not covered in the orientation.
Usage
Book and use resources for which you are trained. The principal investigator is billed per usage up to a cap and charged every quarter according to the Service Agreement.
Please contact managers (csmopto@ucalgary.ca) to get Service Agreement, orientation, training and access.
Details
Please be courteous to other users and make sure you are on time.
To promote flexibility Users have the ability to book rooms, equipment or both. Remember when in the FACES scheduling system to book both.
The Facility has a 24 hour cancellation policy for all equipment. Please be sure to cancel your booking in advance by emailing csmopto@ucalgary.ca so that others may book.
If you have to move your booking, please send an email to the managers at csmopto@ucalgary.ca and to the next user (if there is one) regarding the change.
In case of a user not showing up on time and beyond the 30 minutes grace period, a “No Show” fee will be sent via email with an invoice directly to the PI and the room/equipment will be released to other users.
Long term housing space (B292/B287)
For users who wish to run long term experiments in these rooms where animals will be housed for more than 12 hours, we will employ the following SOP:
- CSM Opto users will book B292/287 through the CSMOpto FACES scheduling system.
There is a 2-week lead period required prior to starting long term experiments in these rooms to allow for room change over and cleaning.
When booking your long-term experiment, please include this 2-week period and alert CSMOpto. You will not be charged for these days but blocking them off the schedule will prevent others from booking the room. - CSMOpto users will then request housing space in B292/287 by contacting the HSARC conventional manager, Alexis Crawford acrawfor@ucalgary.ca.
In the request, please include the Protocol number for the projects, estimated number of cages and length of time, specific cage/equipment requirements. - HSARC management will work with the user to accommodate the housing, set up orientations and access to the room. The animal transfers into the room will require minimum 24 hour’s notice to the HSARC facility.
Equipment Usage
It is the responsibility of users to bring their own personal safety equipment for their experiments.
It is the responsibility of users to clean the equipment and surrounding space at the end of experiments.
It is the responsibility of users to bring back signed out equipment. Replacement/Repair costs will be charged to the respective PI for lost or damage to signed out equipment.
In case of failures or damage to the equipment, please do not try to make repairs yourself. Shut down the equipment safely. Please leave a note, clearly stating the condition of the equipment and report the incident to the managers (csmopto@ucalgary.ca) or in person, ASAP.
If you are not sure of any procedure for use of the equipment/software, please let the managers know and they will help resolve the problem.
Supplies
The Core Facility will only provide the basic necessities and maintenance of the equipment.
Special supplies and consumables for the experiments like gases, blades or any other special requirements for experiments, etc. is the responsibility of users.
While the Core Facility may supply isoflurane for surgical procedures, ensure that its usage is documented using the form provided in the surgical rooms.
Data Storage
The Core Facility and the managers are not responsible for users’ data and back up. It is the responsibility of users to back up data.
The data in the Core Facility computers will be deleted on a regular basis depending on the amount of stored data. The managers have the right to delete data left on the drives without notice.
Acknowledging CSM Opto Core Facility in publications
The primary investigator agrees that any scientific publications (in the form of posters, journal articles, presentations, etc.) that include research carried out within the Facility shall acknowledge the CSM Opto Core Facility and provide copies or information of all such publications to the Facility.
If the Facility staff time goes beyond basic training and support, please consider acknowledging the staff member(s) or include them as coauthors as appropriate.
Facility specialists can help with the details that should be included in the Methods section. Please contact the managers if you require assistance.
If a Facility Specialist in CSM Opto performs experiments for a PI, contributes intellectually to the project and contributes writing for the final draft of a manuscript (beyond methods details), then the Facility Specialist should be considered for authorship.
